How do I add a project?

Click on the Project Dashboard tab to create and manage your projects and project members. Start by clicking on the Add Project tab in the left corner of the screen:

After entering a project name and an estimate for how many hours you wish to budget for this job, click Create Project to view all of your current projects in the dashboard view:

The dashboard view allows you to quickly compare your initial time estimate for a project with the actual amount of time billed. For more information, check out How do I add estimates and budgets? from our help section.

How do I add estimates / budgets?

When you create or edit a project you can enter the estimated or budgeted hours for that project:

As you and your team log time to the project, the dashboard provides a bar graph indicating how many of the estimated work hours you have used up. The chart changes color as you get closer to your estimated time:

This serves as an indicator of how many hours you have devoted to a project and lets you know when you’re at risk of surpassing your budgeted time. The streamline display of the dashboard makes it easy to quickly check the status of all your projects at once:

How do I add other people to my project?

On the Projects dashboard, locate the desired project and click on the on the right side of the heading. This opens the following window where you can:

How do I remove a project?

You can remove a project in the Project Dashboard view. Start by clicking on the edit symbol in the heading of the project you wish to remove. This will open a project editing box where you can change the status of your project using the ‘Active’ checkbox:

When you deactivate a project, it is put on hold so that you cannot log additional time slips to it; however, your past data remains intact and accessible. You may still generate reports that include inactive projects by toggling the “show inactive projects?” flag on the Time Report or Project dashboard. In both tabs, you can find the checkbox at the bottom of the sidebar on the right:

In order to completely delete a project from the dashboard, you must first delete all the time slips associated to that particular project. Only then will you have the option of deleting the project in the project editing box:

How do I remove collaborators from a project?

To make changes to a collaborator go to the Project Dashboard tab and click the edit symbol next to his or her name. If a collaborator has not entered any time to your project you can completely remove them from the Projects panel; otherwise, you may remove their active status:

Deactivating a team member prevents that person from logging any further time slips toward that project. You will still their past activity on the project, but they won’t be able to create new entries.

How do I collaborate with my Team?

We built Tempo with an eye for ease of use and ease of collaboration. We don’t look at people as resources, assets or accounts, but as potential relationships. With this in mind we decided to forgo the usual company-with-users hierarchy in favor of a system that’s more flexible and cuts down on overhead and double entry.

In Tempo, everyone has their own account, and when you create your projects, you simply invite anyone you want to join your project. If they’re new to Tempo, all they need is a free account and they’re good to go. Anyone you’ve worked with before can be quickly added to your new project, skipping the invitation process altogether.

Let’s consider the web development company Voltronic LLC. The following people currently work for Voltronic:
  • Keith Kogane, owner.
  • Lance McClain, employee.

Keith has already set up his Tempo account and uses his many projects to keep track of the different companies that hire Voltronic LLC to develop their web pages. He has a project Conglomo [New Website Build] where he has been using Tempo to track how much time his company spends developing websites for the Conglomo Corporation.

Recently the Conglomo Corporation asked Keith to design and build their newest website. He decides to hire some additional people. He hires another full time employe, Tsuyoshi Garrett. Adding Tsuyoshi to the Voltronic team is as easy as sending him an invitation through Tempo.

Tempo sends Tsuyoshi an invitation e-mail allowing him to create his own account and join the project Conglomo [New Website Build]. Since Tsuyoshi creates his own account, Keith doesn’t have to and he has some extra time to focus on designing the new website.

Keith also decides to subcontract Darrell Stoker to do a little additional work on a different project. Darrell already has a Tempo account and has worked with Keith in the past. It takes less than a few seconds to add Darrell to the project [Konstrux Inc] Login Filter:

Since Darrell has already worked with Keith, his account automatically accepts the invitation to join the [Konstrux Inc] project. In what took Keith fewer than a couple minutes, he added two new employees without the additional hassle of creating an account profile for them. Each member of the Voltronic LLC team can now log time slips and track time using all the features that Tempo provides.

Tempo also allows Keith to look at all of Voltronic’s different projects at once. Instead of signing in and out of different accounts, he can sign into Tempo and go to the projects dashboard and view all the different projects that Voltronic is currently handling. Instead of spreading the information across multiple accounts, Tempo keeps all the data in a centralized, easily accessible place.