Projects

How do I add a project?

In the left sidebar, click the Projects link and a new page will display all of your current projects. Selecting the green “Create a new project” link at the top of the page will start the process and bring you to screen where you can enter in the name of the project and provide an estimate for the work hours this project will take to complete.

You may provide a list of tags you would prefer your collaborators to use by listing them in the Seed Tags text box. After clicking ‘Create project’ button, it will appear among your other projects.

How do I add estimates / budgets?

When you create or edit a project you can enter the estimated or budgeted hours for that project.

As you and your team log time to the project, the bar graph next to your project indicates how many of the estimated work hours you have used up. The chart changes color as you get closer to your estimated time.

The gray bars next to each collaborator function as a quick measure of how much time each person has contributed to the project so far. With the streamline display of the dashboard, you can manage multiple projects quickly and easily.

How do I add other people to my project?

On the Projects dashboard, scroll to the desired project and begin the editing the project. Below the basic options and the list of collaborators, highlighted in light blue, there will be a drop down menu as well as an e-mail entry form.

Any collaborator that you have worked with before using Tempo will appear in the drop down menu. To invite them to join your project, select them and send them an invite. For newcomers to your company, simply enter their email address in to the text field and they will receive an e-mail invitation to join your project.

How do I remove a project?

Below each project, you have the option to edit, delete, or archive the current project.

Editing allows you to change the name or give a new estimate for the total work hours you want to devote to that project. Deleting completely removes this project from the record; however, you can only delete a project if it does not have any time slips associated to it. Archiving the project will simply deactivate the project and remove it from your current projects dashboard display. After the project is archived, collaborators can no longer enter time slips; however, Tempo does not erase the data for this project.

At any time you may decide to reactivate the project and continue to log time.

How do I remove collaborators from a project?

Start by navigating to the edit screen for the project. If a collaborator has not entered any time to your project you can completely remove them by clicking the red ‘Remove’ link next to the Edit option.

Otherwise, click the edit link next to the desired employee. Use the checkboxes to the right of each collaborator to change their status.

Removing their active status prevent them from creating new time slips for that project, yet you will still be able to see their past activity on the project. Toggling the ‘project manager’ box give the collaborator some new privileges. A project manager has the ability to edit time slips and log time for other people assigned to that project.

How do I collaborate with my Team?

We built Tempo with an eye for ease of use and ease of collaboration. We don’t look at people as resources, assets or accounts, but as potential relationships. With this in mind we decided to forgo the usual company-with-users hierarchy in favor of a system that’s more flexible and cuts down on overhead and double entry.

In Tempo, everyone has their own account, and when you create your projects, you simply invite anyone you want to join your project. If they’re new to Tempo, all they need is a free account and they’re good to go. Anyone you’ve worked with before can be quickly added to your new project, skipping the invitation process altogether.

Let’s consider the web development company Voltronic LLC. The following people currently work for Voltronic:

  • Keith Kogane, owner.
  • Lance McClain, employee.

Keith has already set up his Tempo account and uses his many projects to keep track of the different companies that hire Voltronic LLC to develop their web pages. He has a project Conglomo [New Website Build] where he has been using Tempo to track how much time his company spends developing websites for the Conglomo Corporation.

Recently the Conglomo Corporation asked Keith to design and build their newest website. He decides to hire some additional people. He hires another full time employe, Charles Naransette. Adding Charles to the Voltronic team is as easy as sending him an invitation through Tempo.

Tempo sends Charles an invitation e-mail allowing him to create his own account and join the project Conglomo [New Website Build]. Since Charles creates his own account, Keith doesn’t have to and he has some extra time to focus on designing the new website.

Keith also decides to subcontract Darrell Stoker to do a little additional work on a different project. Darrell already has a Tempo account and has worked with Keith in the past. It takes less than a few seconds to add Darrell to the project [Konstrux Inc] Login Filter:

Since Darrell has already worked with Keith, his account automatically accepts the invitation to join the [Konstrux Inc] project. In what took Keith fewer than a couple minutes, he added two new employees without the additional hassle of creating an account profile for them. Each member of the Voltronic LLC team can now log time slips and track time using all the features that Tempo provides.

Tempo also allows Keith to look at all of Voltronic’s different projects at once. Instead of signing in and out of different accounts, he can sign into Tempo and go to the projects dashboard and view all the different projects that Voltronic is currently handling. Instead of spreading the information across multiple accounts, Tempo keeps all the data in a centralized, easily accessible place.